CASE STUDY
Pelvicon Global Pelvic Health Conference
Pelvicon is a continuing education conference for pelvic floor physical therapists that has grown into a global destination event. Before partnering with OkWhen, the team was stitching together the execution themselves and had limited capacity to scale the in‑person and virtual experience. OkWhen now manages end‑to‑end production, live streaming, logistics, and a custom attendee app, turning Pelvicon into a fully produced hybrid experience for both on‑site and remote participants.
“OkWhen has totally transformed our conference from a self‑managed event into a true production. They are our one‑stop shop for registration, on‑site support, apps, live streaming, and AV, and their entire team has been absolutely world class.”
Andrew Reale
CEO & Co-Founder Pelvicon
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Key Outcomes:
Professional in-person production across lights, sound, video, and on-site logistics.
Reliable live stream delivery to attendees around the world.
Custom in-house app that connects attendees and strengthens day-of engagement.
Single partner handling registration, on-site support, streaming, and CE technology.
Pelvicon - Full Case Study
How Pelvicon Runs a Premium Hybrid Pelvic Health Conference with OkWhen
About Pelvicon
Pelvicon is a continuing education conference for pelvic floor physical therapists and related professionals. Founded by a small team of clinicians and educators, the event has grown into a global gathering that combines high‑level clinical content with a premium on‑site experience and live access for remote attendees.
The Challenge: Scaling beyond a DIY Event
In the early years of Pelvicon, the organizers managed most of the event execution themselves. As the conference grew, the team recognized that their internal capacity and ad‑hoc vendor setup would not support the level of production, reliability, and hybrid delivery they envisioned. They needed a partner who could:
Understand the unique needs and schedules of a small founding team.
Take ownership of the complex logistics, both in-person and virtual.
Elevate production quality well beyond a standard webinar experience.
Provide a single integrated solution rather than a patchwork of vendors.
The Solution: End-to-End Production and Hybrid Delivery
Pelvicon partnered with OkWhen as their primary event technology and production provider. Together, they implemented:
In-Person Production and AV: OkWhen manages all core production elements for the live conference including lights, sound, video capture, and on‑site logistics. The team ensures that the venue infrastructure, such as Wi‑Fi and technical setups, is configured and monitored so sessions run smoothly for both on‑site and remote audiences.
Global Live Streaming: The conference is live streamed to attendees around the world, enabling Pelvicon to reach a broader audience without compromising quality. OkWhen coordinates the full streaming workflow so remote participants receive a stable, high‑production experience rather than a basic webinar feed.
Custom Attendee App: OkWhen developed an in‑house event app tailored to Pelvicon. The app connects attendees, centralizes resources, and supports engagement throughout the event, strengthening the sense of community and making it easier for participants to navigate sessions and content.
Unified Event Operations: From registration to on‑site support, streaming, and app delivery, Pelvicon works with a single integrated partner. This reduces coordination overhead for the founding team and allows them to focus on content and attendee experience.
The Results
Since partnering with OkWhen, Pelvicon has:
Evolved from a largely self‑managed event into a professionally produced conference.
Delivered a premium, production‑level hybrid experience that exceeds typical webinar expectations.
Served in‑person attendees and a large global remote audience through a single, coordinated production.
Strengthened attendee engagement via a custom app designed for connection and resources.
Consolidated multiple functions (registration, AV, streaming, app, support) into one world‑class partner.
Client Testimonial
“OkWhen truly understands that every client is individual with unique needs and schedules, and they make it extremely easy to work with them. They have totally transformed the experience from our interactions with their team through the execution and logistics of event planning. Their staff, logistics, technology, and customer service are absolutely world class. They are our one‑stop shop for registration, on‑site support, apps, live streaming, and production, and they have completely changed the game for our event.”
Andrew Reale - CEO & Co-founder | Pelvicon
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